Project idea
- This youth NGO needed a better way to manage their large annual event. Their existing registration process was outdated, and they lacked a strong online presence. To solve this, they wanted a landing page to act as the event’s digital face and a web app to handle registrations efficiently. This would modernise their operations and improve the experience for everyone.
- A key goal was to create an easily accessible digital brochure. Using their venue name with the .ro domain made it simple for attendees to find event details. This online hub would provide all the necessary information about schedules, activities, and more in an engaging format.
- The web application would streamline the entire registration process. It would allow the NGO to collect participant data, manage attendance, and communicate effectively. This centralised system would reduce manual work, minimize errors, and provide valuable insights for future events.
Project challenges
- This project presented us with a significant challenge: an extremely tight deadline. We had mere days to design, develop, and deploy both a landing page and a fully functional web application. This compressed timeframe demanded rapid decision-making, efficient collaboration, and a streamlined development process to ensure timely delivery.
- Adding to the complexity, the event organisers provided crucial information about the event theme and logistical details much later than anticipated. This delay meant we had to adapt quickly, integrating these key elements into the design and functionality of the platform while still adhering to the stringent deadline.
- Despite these hurdles, we recognized the importance of this project for the NGO and their event. We embraced the challenge, employing agile methodologies and effective communication to navigate the tight timeframe and late-arriving information. Ultimately, our team’s adaptability and commitment enabled us to deliver a successful solution that met the NGO’s needs.
Results
- Despite the tight deadline and evolving requirements, the project was delivered successfully, providing the NGO with a robust online platform for their annual event. The landing page effectively captured the event’s vibrant atmosphere and provided attendees with easy access to essential information. This resulted in increased engagement and a smoother experience for participants.
- The web application proved instrumental in streamlining the registration process. It facilitated efficient data collection, automated key tasks, and improved communication between organisers and attendees. This led to a significant reduction in manual effort and minimised potential errors, allowing the NGO to focus on other critical aspects of event management.
- Overall, the project empowered the NGO with a user-friendly and efficient digital solution. By providing a centralised platform for event information and registration, we helped them enhance their online presence, improve operational efficiency, and ultimately deliver a more enjoyable experience for their participants. This successful implementation demonstrated our ability to adapt to challenging timelines and deliver high-quality results under pressure.
NGO’s challenges
- One major objective was to alleviate the administrative burden on the NGO by automating their registration process. This would free up valuable time and resources, allowing them to focus on planning engaging activities and fostering a positive environment for the youth.
- Another key objective was to improve the accuracy and efficiency of data management. By transitioning from manual processes to a digital system, we aimed to minimize errors, streamline communication, and provide the NGO with reliable data for informed decision-making.
- Finally, we sought to enhance the overall experience for event participants. A user-friendly online platform would simplify registration, provide easy access to information, and ultimately contribute to a more enjoyable and engaging event for the youth.
Project essentials
Agile Delivery
The project required rapid development and an agile methodology to accommodate tight deadlines and evolving needs, ensuring a timely and effective solution.
User-Focused Platform
A user-centric design approach was crucial to create a centralised platform that streamlined processes and enhanced accessibility for both organisers and attendees.
Community Empowerment
By providing a robust and efficient digital solution, the project ultimately aimed to support the NGO’s mission and positively impact the youth community they serve.
Development in detail
- The first phase of development focused on establishing the project scope and infrastructure. We collaborated closely with the NGO to understand their specific needs and define clear objectives for the platform. This involved determining the essential features for both the landing page and the web application, ensuring they aligned with the event’s goals and target audience.
- Next, we proceeded with the design and development of the user interface (UI) and user experience (UX) for both platforms. Wireframes and prototypes were created to visualize the layout, navigation, and overall flow, ensuring an intuitive and engaging experience for all users. This iterative design process incorporated feedback from the NGO to ensure the platform met their expectations and branding guidelines.
- The third phase involved the development of the web application’s backend functionality and database integration. This included building the registration system, data management tools, and communication features. Rigorous testing was conducted throughout this phase to identify and address any bugs or performance issues, ensuring a stable and reliable application for the NGO.
- Finally, we focused on deployment and final testing of both the landing page and web application. This involved optimising the platforms for performance and security, ensuring a seamless experience for users. We also provided the NGO with training and documentation to effectively manage and utilise the new system, empowering them to maintain the platform and maximize its benefits for future events.
Technology stack used
PHP
PHP is a server-side scripting language used for creating dynamic web pages, widely used in web development, and known for its flexibility and database compatibility.
79%
of all websites use PHP
50%
faster performance in web applications
HTML
HTML (Hypertext Markup Language) is the standard markup language used to create web pages, forming the backbone of most websites and applications by structuring content and elements.
100k+
websites rely on HTML as their foundational markup language.
90%
of websites use HTML in combination with other technologies like CSS and JavaScript.
CSS
CSS (Cascading Style Sheets) is a style sheet language used to control the presentation of web pages, including layouts, colors, fonts, and responsiveness, enhancing user experience.
100k+
websites use CSS to style their web pages.
80%
faster development time when using CSS frameworks like Tailwind CSS or Bootstrap.
JavaScript
JavaScript is a high-level, versatile programming language used for creating dynamic and interactive web content, such as animations, form validation, and real-time updates.
95k
websites rely on JavaScript for dynamic web functionality.
75%
of developers use JavaScript for both frontend and backend development, thanks to frameworks like Node.js.
jQuery
jQuery is a fast, lightweight JavaScript library designed to simplify HTML DOM manipulation, event handling, and animation.
60k
stars on GitHub for Vite.
30x
faster hot module replacement (HMR) compared to traditional bundlers.
MariaDB
MariaDB is a fork of MySQL, designed to maintain compatibility with MySQL while offering additional features and performance improvements for web and enterprise applications.
12k
GitHub stars for MariaDB.
30%
faster query execution in MariaDB compared to MySQL in certain workloads.
WordPress
WordPress is the world’s most popular open-source content management system (CMS) that allows users to create, manage, and publish websites or blogs easily, offering thousands of themes, plugins, and customization options.
58k
plugins are available in the WordPress plugin repository.
43%
of all websites globally are powered by WordPress, making it the most widely used CMS.
GIT
Git is a distributed version control system that enables developers to track changes in their codebase, collaborate on projects, and manage code efficiently.
45k
stars on GitHub for Git.
80%
of software projects worldwide use Git for version control.
Docker
Docker is a platform for developing, shipping, and running applications inside lightweight, isolated containers, simplifying software delivery and scaling.
65k
GitHub stars for Docker.
50%
faster deployment with Docker containers compared to traditional virtual machines.
npm
npm (Node Package Manager) is the default package manager for Node.js, used for managing JavaScript dependencies and libraries in web and mobile applications.
180k
GitHub stars for npm.
50%
faster dependency management with npm’s package registry for JavaScript projects.
Composer
Composer is a dependency management tool for PHP that allows developers to declare the libraries their project depends on and automatically installs and updates them.
25k
GitHub stars for Composer.
40%
faster dependency management in PHP projects using Composer’s automatic updates and installations.
Traefik
Traefik is a modern HTTP reverse proxy and load balancer that makes it easy to deploy and manage microservices and dynamic containerized applications.
42k
stars on GitHub for Traefik.
30%
better load balancing efficiency with Traefik in containerized environments.
Results obtained
Increased Efficiency
The new platform streamlined the registration process, saving the NGO significant time and resources previously spent on manual tasks.
Elevated Engagement
The visually appealing landing page and accessible information fostered greater interest and participation in the event.
Empowered Organisers
The intuitive web application provided the NGO with greater control and flexibility in managing event logistics and communication.
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